A specialist council of the Alberta Teacher's Association
Positions Up for Election
Conference Director :
Roles and Responsibilities Include:
The duties of the conference director shall include
3.6.1 acting as chairperson of the conference committee;
3.6.2 being responsible for the planning and execution of the annual conference
and appointing all committee members;
3.6.3 submitting a conference budget and tentative program to the winter
executive committee meeting;
3.6.4 being responsible for publicity relating to the annual conference;
3.6.5 keeping the table officers and executive committee informed of
conference planning progress;
3.6.6 submitting a final conference report to the spring table officers meeting,
including a financial statement, evaluation information and
recommendations for the next conference committee;
3.6.7 obtaining from the treasurer procedures required for payment of honoraria
to conference speakers; and reporting honoraria payments to the
Association; and
3.6.8 attending the specialist council seminar at the ATA Annual Summer
Conference.
3.6.9 submitting the conference program for approval at the spring executive
committee meeting.
Communications Officer
Roles and Responsibilities Include:
The Communication officer shall be responsible for
- Editing the content and arranging for the regular publication of the Monthly Tips or Tricks
- Responsible for acquiring content (ie, strategies, articles, book reviews, etc)
(a) gather president message
(b) newsletter format: sent online to members
- Maintaining liaison with the specialist council publications staff at Barnett
House
- Publishing information on the annual conference for the information of
members;
- Attending the ATA specialist council seminar seminar for Presidents,
Editors, Webmasters and Treasurers (PEWTS);
- Distributing nomination forms for executive positions in the spring or
summer publication prior to the AGM; and
- Publishing specific administrative information at the direction of the table
officers.
Treasurer
Roles and Responsibilities Include:
The duties of the treasurer shall include
- Having charge of all Council funds, both collection and disbursement as
authorized by the executive committee;
- With the assistance of the ATA bookkeeping services, maintain an
accurate record of the financial affairs of the Council for both grant and
regional/provincial accounts;
- With the assistance of the ATA bookkeeping services, provide a financial
report for each table officer and executive committee meeting;
- Presenting an audited financial statement to the Annual General Meeting; with assistance from the budget committee, preparing for the first
executive committee meeting of the year a budget for all Council
activities;
- Upon receipt of expense account slips, reimbursing executive members for
expenses incurred while working on authorized Council activities;
- Making other necessary disbursement of the funds of the Council with the
approval of the executive;
- Liaising with the ATA to facilitate the administration of membership fees,
subscriptions and the Council’s grant account, submission of required
financial reports;
- Recovering financial statements and available records of regional councils
that have been declared inactive;
- Transferring the approved Special Projects Grant to regionals and receiving
a financial statement after the function;
- Maintaining current list of locations of regional accounts and names and
addresses of co-signers;
- Receiving, recording and reporting on membership fees;
- Chairing budget committee;
- Being responsible for ensuring that goods and services tax and other
regulatory requirements are met;
- Reporting of honorarium to the Association on November of each year;
- Attending the ATA specialist council seminar for Presidents, Editors,
Webmasters and Treasurers (PEWTS);
- Ensuring that regional treasurers are aware of proper accounting
procedures and that financial statements are submitted prior to June 15;
- Overseeing the financial reporting requirement for the conference by
liaising with the council treasurer; and
- Being one of the signing officers of the Council.
​Journal
Roles and Responsibilities Include:
The newsletter editor shall be responsible for
- Editing the content and arranging for the regular publication of the journal;
- Maintaining liaison with the specialist council publications staff at Barnett
House regarding content, layout and printing schedules and
- Publishing specific administrative information at the direction of the table
officers.
- Attending the ATA specialist council seminar for Presidents, Editors,
Webmasters and Treasurers (PEWTS);
- Attending and reporting to all executive committee meetings; and
- Attaining articles/research articles/book reviews and obtaining peer
reviewers for articles prior to publication