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Positions Up for Election

Webmaster:

Roles and Responsibilities Include:

The webmaster, elected biennially, shall be responsible for

- Maintaining the council website; (ie, council documents are posted such

as: newsletters, journals, awards brochure, special publications);

- Attending and reporting to all executive committee meetings;

3.11.3 attending the ATA specialist council seminar for Presidents, Editors,

Webmasters and Treasurers (PEWTS);

- Posting and removal, in a timely fashion, of current information on

provincial PD opportunities;

- providing support to conference committee on maintaining the

conference website;

- Provide domain name registration contact information and hosting site

contact information with expiry dates to president at September meeting;

- Submit personal technology charges bi-annually to council (November

and May);

- All pertinent password information and website information to be

shared/provided to the president;

- Send council members information on upcoming regional or provincial

PD, annual conference, or award information through email list.

- Respond in a timely fashion to inquiries submitted through the council

website.

Communications Officer

Roles and Responsibilities Include:

The Communication officer shall be responsible for

- Editing the content and arranging for the regular publication of the Monthly Tips or Tricks

- Responsible for acquiring content (ie, strategies, articles, book reviews, etc)

(a) gather president message 

(b) newsletter format: sent online to members

- Maintaining liaison with the specialist council publications staff at Barnett

House

- Publishing information on the annual conference for the information of

members;

- Attending the ATA specialist council seminar seminar for Presidents,

Editors, Webmasters and Treasurers (PEWTS);

- Distributing nomination forms for executive positions in the spring or

summer publication prior to the AGM; and

- Publishing specific administrative information at the direction of the table

officers.

Treasurer

Roles and Responsibilities Include:

The duties of the treasurer shall include

- Having charge of all Council funds, both collection and disbursement as

authorized by the executive committee;

- With the assistance of the ATA bookkeeping services, maintain an

accurate record of the financial affairs of the Council for both grant and

regional/provincial accounts;

- With the assistance of the ATA bookkeeping services, provide a financial

report for each table officer and executive committee meeting;

- Presenting an audited financial statement to the Annual General Meeting; with assistance from the budget committee, preparing for the first

executive committee meeting of the year a budget for all Council

activities;

- Upon receipt of expense account slips, reimbursing executive members for

expenses incurred while working on authorized Council activities;

- Making other necessary disbursement of the funds of the Council with the

approval of the executive;

- Liaising with the ATA to facilitate the administration of membership fees,

subscriptions and the Council’s grant account, submission of required

financial reports;

- Recovering financial statements and available records of regional councils

that have been declared inactive;

- Transferring the approved Special Projects Grant to regionals and receiving

a financial statement after the function;

- Maintaining current list of locations of regional accounts and names and

addresses of co-signers;

- Receiving, recording and reporting on membership fees;

- Chairing budget committee;

- Being responsible for ensuring that goods and services tax and other

regulatory requirements are met;

- Reporting of honorarium to the Association on November of each year;

- Attending the ATA specialist council seminar for Presidents, Editors,

Webmasters and Treasurers (PEWTS);

- Ensuring that regional treasurers are aware of proper accounting

procedures and that financial statements are submitted prior to June 15;

- Overseeing the financial reporting requirement for the conference by

liaising with the council treasurer; and

- Being one of the signing officers of the Council.

​Journal

Roles and Responsibilities Include:

The newsletter editor shall be responsible for

- Editing the content and arranging for the regular publication of the journal;

- Maintaining liaison with the specialist council publications staff at Barnett

House regarding content, layout and printing schedules and

- Publishing specific administrative information at the direction of the table

officers.

- Attending the ATA specialist council seminar for Presidents, Editors,

Webmasters and Treasurers (PEWTS);

- Attending and reporting to all executive committee meetings; and

- Attaining articles/research articles/book reviews and obtaining peer

reviewers for articles prior to publication

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